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Humorous Thoughts of The Day  

Data Recovery After a Disaster

It is easy to see that data is the foundationlurch  until  they  are  located.
of a successful business. While most
businesses back up their data to removableWith attention to detail and good
media, tapes or USB drives being the mostcommunication two of these pitfalls can be
common, many businesses leave the backupeliminated. It is setting up a climate
tapes right next to the server. The risk theycontrolled media vault that poses the biggest
fail to foresee is destruction of the officeexpense for a small business. They are
by  fire  or  flood.expensive to build because they are not
designed for the limited space that a small
Both the server and the backup will bebusiness  would  require.
useless if the room no longer exists.
Unfortunately, some owners discover thatTo avoid these problems, many businesses
getting back up and running is beyond theiroutsource their tape rotation to an offsite
cash  reserves.tape storage provider. On a regular schedule
a uniformed employee rotates the backup tapes
A data recovery plan should include creatingfrom the business location. Once the tape is
backup tapes and then storing them in anpicked up it is scanned into a tracking
offsite storage location. The tapes should besystem just like an overnight delivery
rotated regularly, handled properly, andservice uses. The tapes are transported in
stored in a secure, climate controlledun-marked vans and stored in secured, climate
facility. This provides insurance and givescontrolled vaults. A tape rotation service
the  business  continuity  after  a disaster.also offers twenty four hour access to the
tapes and delivery to a recovery location of
While this may seem like an easy process, thethe  business'  choosing.
pitfalls for not doing it properly are deep.
Tapes not securely transported andA second solution is to use an online storage
inventoried may come up missing or be stolen.service. The data is backed up, encrypted,
Unaccounted for backup tapes is a dataand then sent via the internet to a secure
breach. This breach must be disclosed tolocation. The issues with transportation are
those affected by laws in thirty-six states.eliminated as long as the data is properly
This bad press can be as damaging as losingencrypted. With small amounts of data this is
the  data.a good solution but loses it economic
benefits as the volume of information grows.
A second pitfall is how the tapes are stored.The business just needs to make sure there is
Without the proper environmental controls oflarge  bandwidth  at  the  recovery location.
a media vault, moisture and temperature
fluctuations will degrade tapes and leaveEven more important for the small business
them un-readable. A worst case scenario isowner can be the consulting a service will
counting on a tape that can't be read after aoffer. How to set up backup software and
server fails. Tapes must be stored properlyhardware can be a mystery to the uninitiated.
and  changed  out  occasionally.This disaster recovery expertise helps assure
that the data is saved correctly and when
A third pitfall that may seem trivial but isneeded will be easily loaded onto a
also crucial is the ability to physicallyreplacement  server.
access the tapes. Backup tapes are useless if
they can't be found or returned. A vacationNo matter what solution you choose, make sure
or the inability to reach the employee whoyour business data is backed up periodically
stores the tapes can leave the company in aand stored in a secure offsite location.



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